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Library Assistant Positions Please apply for the positions listed below at the Jobs at Princeton website JOBS at PRINCETON. If you need further information or assistance in using the online system, please call the Library Human Resources Office at (609) 258-3191. Office hours are Monday - Friday, 8:45 am - 5 pm. All internal candidates interested in applying for any vacancy must submit a resume. A resume template in Word format is available online. Internal candidates are invited to contact Steve Garwood (8-4327) in the Library Human Resources Office to schedule an individual consultation on writing a resume and preparing for an interview. Such consultations can be particularly helpful if the candidate has not applied for a position within the last eighteen months. Applicants are advised that these job postings are in the nature of job advertisements only and that the controlling description, duties and requirements of the job at the time of posting are contained in the Position Description for the relevant job. These position descriptions are on file in the Library Human Resources Office. Application Deadline Date: Open Unitl Filled The Library seeks an energetic, production-oriented person to process approval plan receipts in Turkish. Using the Library’s online system, the successful candidate will search the catalog, the main bibliographic utility (OCLC), download and create catalog records, create holdings and item records, create online purchase orders, and catalog books with LC/PCC and non LC/PCC catalog records as well as selected original cataloging and create name authority records for modern Turkish personal names for the national authority file. Required: In-depth knowledge of Turkish, ability to search and interpret catalog records and understand their relationships, and the ability to edit online records accurately. Computer skills are essential to perform this job. In addition to basic Windows skills (copy/paste, switching between windows, using alternate keys, etc.), the job requires logging into, searching, and manipulating data in several different systems. Ability to do sustained detail work at a computer workstation and operate a system with a graphical user interface requiring use of a mouse. Ability to use a barcode scanner. Must be able to move books from shelf to book truck and vice versa. Reliability and the ability to work constructively with coworkers are essential. Good working knowledge of other Near Eastern languages or Slavic languages is desired. Preferences: A comprehensive understanding of technical services in an academic library environment, especially the acquisition to cataloging process, is highly desirable. Preference will be given to individuals with prior library experience, familiarity with Voyager or other online integrated library systems, additional language skills, bookstore or publishing industry experience, and advanced level searching and bibliographic skills.Application Deadline Date: Open Until Filled Special Collection Assistant V – Assistant to the Curator of Rare Books The Assistant to the Curator of Rare Books is the key agent aiding the Curator in the daily work of the Division. This work falls into three areas: Collection-related, Services to readers and Special Projects. The incumbent will assist the Curator with the execution of his professional responsibilities and the work of the Rare Books Division within the Department of Rare Books and Special Collections. Particular tasks include but are not limited to:
Requirements:
Preferred: Long-term experience using the supporting computer and Internet tools for cataloging and searching is preferred. Bachelor’s degree in English, History, or a modern foreign language is preferred. College level work in a modern European language is preferred. Experience supervising student workers is preferred. Application Deadline Date: Open Until Filled Requisition # 0800071 The Order Division is seeking a Sr. Bibliographic Specialist II dedicated to providing high-level support for acquisition of and access to electronic journals. The position requires an individual who is able to work accurately and quickly, with a high degree of independent judgment, and capable of prioritizing assignments and performing under the pressure of deadlines. This specialist is responsible for a broad range of e-journal acquisition tasks, with minimal supervisory oversight, performing duties that include preorder searching; vendor selection; order creation in both the Library’s integrated system and electronic resources management system; invoicing; and follow-up on problem orders and service interruptions to facilitate timely access to these high-profile resources. A premium is placed on excellent communication skills because the E-Journal Specialist will be expected to communicate regularly with subscription agencies, publishers, Collection Development staff, and the Digital Resources Coordinator to ensure prompt service and accurate billing. Requirements include: Minimum of 3 years library serial acquisitions or publishing experience; Bachelor’s degree or equivalent job experience that demonstrates the critical thinking and communication skills required for this position; excellent organizational and analytical skills demonstrating the ability to investigate, fully develop information, and exercise sound judgment based on this analysis; ability to work accurately and thoroughly with attention to details; able to prioritize assignments and manage many tasks simultaneously; ability to make independent decisions under the pressure of deadlines; a demonstrated ability to search, interpret, create, and edit MARC-format bibliographic records in local or remote databases; excellent communication skills enabling one to communicate effectively, both orally and in writing, and in a business-like manner, with internal as well as with external contacts; working knowledge of the publishing and subscription industry; good technical literacy and computer skills that include experience with Windows file management, Microsoft Office applications, in particular the ability to create, manipulate and edit Excel spreadsheets. Good word processing and email skills; good reading knowledge of a modern European language in addition to English; navigating expertise with internet sources especially related to online journals, vendors’, and publishers’ websites or online files; capable of working independently as well as cooperatively within a team environment; ability to do sustained work at a computer workstation most of day; and physically able to move library materials from shelves to book trucks and vice versa. This position cannot accommodate a work schedule that ends earlier than 4 pm. Applicant will be required to take the Quiz Test for Microsoft Excel to demonstrate basic competence; and will be required to provide a business writing sample. Preference will be given to individuals who can also demonstrate a broad understanding of technical services workflow, specifically the acquisition-to-access process. Reading knowledge of additional modern European, Middle Eastern or Far Eastern languages and the ability to transliterate non-Latin alphabet languages according to accepted standards are highly desirable. Preference will also be given to the candidate who can work a schedule of 9 to 5, or 10 to 6. Application Deadline Date: Open Until Filled Special Collections Assistant - Requisition # 0800111 This position may work evenings or weekend hours from time to time. The Library seeks an energetic and detail oriented individual to catalog rare books forming part of the Elmer Adler collections in Graphic Arts. These are historically significant publications documenting the history of books, book publishing, fine-press printing, and printmaking. Tasks include bibliographic searching using the library's integrated system, creating and editing catalog records (including special form/genre terms), and assessing the need for conservation treatment. This position offers the opportunity to work with a unique collection in a dynamic team setting. Requirements: Understanding of cataloging principles and the ability to apply them to diverse materials. Ability to search, create, and edit MARC records. Demonstrated ability to work accurately and quickly with detailed information, and to communicate such information. The ability to absorb instructions quickly and work successfully both independently and under supervision is essential for this position. Individual must be able to do sustained detailed work at a computer for most of the day and be physically able to move and shelve books. The ability to work in conditions where dust and mold are frequently encountered is necessary. The incumbent must be able to handle fragile material with care. Preferences: Technical services experience with an integrated library system (preferably Voyager) is strongly preferred, along with experience with using other computer and Internet tools for cataloging purposes. Preference will be given to those with more than one relevant foreign language sufficient for cataloging. Preference will be given to individuals with experience using MS Office suite. Understanding of the history of printing and/or printing processes is desirable. Application Deadline Date: August 25, 2008 Library Secretary Specialist – Requisition # 0800503 This position provides office support for the Technical Services Department of Princeton University Library, a very busy department of 122 staff organized into 19 units which are responsible for the acquisition of new library material, cataloging of library holdings and circulation of holdings from the main collection. Primary job responsibilities include administrative assistance for management staff, including preparation of reports, gathering statistics, and analyzing data; input and maintenance of staff and budgetary records and departmental documentation; general reception and secretarial duties; and assisting with workload as needed in key operational areas (ordering, receiving, invoicing, and copy cataloging). Required: Excellent office skills, including the ability to work efficiently under pressure and exercise judgment in organizing work assigned by many individuals, along with that generated independently. Demonstrated ability to compose original correspondence, applying accurate spelling and grammar, and to prepare, proof and edit a variety of documents. Experience that demonstrates good oral and written communication skills, good organizational skills and excellent interpersonal relations skills. Computer word processing experience with excellent keyboarding skills. Must be able to work long hours at a computer terminal and be able to clearly and accurately read and work for long periods of time with a variety of types of printed material, including some with very fine print. Ability to work with documents and correspondence in foreign, particularly modern European languages. Punctuality, reliability and the ability to interact with co-workers, library patrons, visitors, etc. in a cordial but business-like manner are essential. Preferred: Prior experience with searching for and interpreting data in large library management systems or the equivalent, demonstrated competency with micro-computer applications (relational databases, spreadsheets, and/or graphic design applications) in support of office functions, knowledge of basic web design and HTML for information and documentation presentation. The successful candidate must pass the Microsoft WORD and Excel Test. Application Deadline Date: August 27, 2008 Library Office Assistant II – Requisition # 0800508 The Research Collections & Preservation Consortium (RECAP) is a partnership of Columbia University, Princeton University and The New York Public Library formed to jointly operate a high density book shelving facility on the Plainsboro, NJ campus of Princeton University to address the continuously expanding collection needs of the three institutions and provide for prompt high quality service to their remotely stored collections. The facility encompasses four shelving modules, with current accessions of over 6.5 million items; a 25,000 square foot processing center; and cold storage film vault. A courier service provides next business day delivery of requested items from the facility. Alternative delivery options include electronic document delivery and Interlibrary Loan. The facility offers a reading room for on site consultation. Unpack material from truck, assemble and label trays, sort material by size and place in appropriate sized trays, accession material into shelving facility, input material barcode in the inventory control systems and shelve material in shelving modules. Use inventory control system to locate material in the shelving modules for retrieval requests. Retrieve then sort material for shipping. Use the inventory control system to discharge and record where material is shipped. Upon return check material into the inventory control system. The inventory control system will create a list to reshelve material to the appropriate location. Interpret document delivery request. After retrieval - identify item, chapter, section, page sequence, to be digitally copied. Transmit request to user’s email account. Assist with Interlibrary Loan retrieval and shipping. Upon return check into library’s database and ReCAP’s inventory control system then reshelve. Qualifications: High School Diploma with 1-2 years of related work experience. Document warehouse environment experience or library experience preferred. Experience should demonstrate good communication skills, good organizational skills and excellent interpersonal relations skills. General knowledge of basic computer operation. Accurate keyboarding skills. Ability to work in a fast paced environment, extreme accuracy is important, able to spot inconsistencies. Ability to work independently or in small groups, and or team environments, with rotating tasks. References must indicate excellent attendance and punctuality. Roll book trucks on a variety of surfaces, and operate a pallet jack and hand truck. Required to become certified in the proper use of an automated lift. Perform duties as assigned, a schedule that might rotate to accommodate work demands. Physically fit, ability to lift heavy loads of 40 lbs regularly, 60 lbs on occasion. Must pass POPES physical test. Application Deadline Date: Opened Until Filled Special Collections Assistant V – Requisition # 0800510 Occasional evening and weekend hours may be required. The Library seeks an energetic and service-oriented individual to provide a range of public services at the Seeley G. Mudd Manuscript Library. The individual assists in-person and remote patrons in the use of the Princeton University Archives and 20th Century Public Policy Papers; coordinates and tracks photoduplication and photography orders; trains and supervises students and other library assistants; and assists with exhibitions and other outreach-oriented endeavors. This position is one of two expected to manage routine library operations in the absence of professional staff, and as such is endowed with significant responsibility for daily operations, including building maintenance issues and archival supply orders. The incumbent will report to and work closely with the Assistant University Archivist for Public Services in developing and implementing policies and procedures. Required: Bachelor’s Degree. Excellent written and oral communication skills; flexibility and resourcefulness in responding to the demands of a busy reference operation while balancing other responsibilities; attention to detail; strong research and analytical skills; ability to plan, organize, and supervise work; ability to work on deadline; ability to be proactive and work independently as well as cooperatively within a team environment; ability to navigate online sources, especially archival finding aids and databases; familiarity with MS Word, Access, and Excel; public service experience in a library, special collections, or archival setting; ability to lift a 30lb. box overhead. Preferred: Knowledge of Princeton University history and/or 20th century American history; bachelor’s degree in American history, American Studies, or a related field; experience training and supervising others, especially students; knowledge of HTML and Web-editing tools. Must Take QUIZ Test MS WORD, Excel and Access Review of this position will begin after the Assistant University Archivist for Public Services is hired and begins work. (Anticipated October 2008) Application Deadline Date: August 28, 2008 Special Collections Assistant V - Requisition # 0800511 Occasional evening and weekend hours may be required The Seeley G. Mudd Library seeks an energetic and detail-oriented individual to assist with the library's technical services operations. The individual manages the dissertation and senior thesis submission process, assists with cataloging and coordination with Cataloging and Metadata Services Division in Firestone Library, assists with the processing of newly accessioned items and collections (including creating accession records, collection level MARC records, and EAD finding aids and creating acknowledgment letters for donors), creates basic metadata records for patron generated digital images, and participates in other technical services-related projects. The individual also participates in the public services operations of the library and supervises the work of student assistants. This position is one of two expected to manage routine library operations in the absence of professional staff, and as such is endowed with significant responsibility for daily operations, including building maintenance issues and archival supply orders. Required: Excellent oral and written communication skills; familiarity with office word processing, spreadsheet, and database software applications; ability to follow guidelines and demonstrate initiative; strong organizational skills and analytical ability; ability to work independently with good judgment; ability to work quickly and accurately to meet deadlines; ability to organize and prioritize work effectively; ability to work effectively with others in a team environment; ability to lift a 30 lb box; experience in a library environment; previous archival experience and knowledge of archival principles and standards. Preferred: Experience with archival descriptive standards such as DACS, EAD, and MARC. Experience with an integrated library management system, especially Voyager. Experience with XML and related software applications. Knowledge of HTML related web-editing software; knowledge of 20th century American history and/or Princeton University history, supervisory experience. Must Take QUIZ Test MS WORD, Excel and Access
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