This elected committee is charged with the fair allocation of financial resources available for discretionary travel for the fiscal year. All requests deemed discretionary are forwarded to the committee for review. After deliberation, the committee decides by simple majority, whether the request will be funded and to what extent.

With the budget in mind, the Discretionary Travel Committee sets provisional travel fund allocation limits. The Committee continually assesses discretionary travel requests for the professional library staff and may then reconsider how funds are apportioned, depending on the number of trips and amount of funding requested and available.

The Discretionary Travel Committee (DTC) has agreed that for the current fiscal year, funding will be awarded as follows:

• Registration (if required): 100% funded, but at the lowest available registration cost (i.e. late registration fees will not be reimbursed).
• Air/Train/Auto: 100% funded, within the University guidelines, for domestic transportation. International transportation will be funded up to $1500.
• Ground Transportation (train/taxi/auto to or from home, hotel, airport): Up to $50 maximum of actual expenditures per trip.  Receipts are required.
• Accommodations: Up to $100 per night of actual expenditures in most cities; up to $150 per night of actual expenditures in “High Cost Cities”.  Receipts are required.
• Meals and other expenses: Not reimbursed.

If funding is not provided, a brief explanation will be given. The committee's decision is final and will not be reconsidered.

Although no per-person funding limit has been established by the Discretionary Travel Committee, in order to equitably provide funding to all eligible professional staff, the Committee may decide to limit the total amount of discretionary travel funds awarded to a single person during a given fiscal year. This decision will be based on total funding available for disbursement and the total number of travel requests received from eligible professional staff.

The FY2008 Discretionary Travel Committee is comprised of:

• Deborah Follansbee, Cataloging Team, Technical Services Deparement, 6/30/09 Chair
• Janet Lute, Systems Office 6/30/10
• Carol Murphy, General and Humanties Ref. Division, Social Science Ref. Center, Public Services Dept. 6/30/08
• Daniel Sanatmaria, Mudd Library, Rare Books & Special Collections Department, 6/30/09
• Wangyal Shawa, Science & Technology Libraries, Special Libraries Department, 6/30/10

Any questions should be submitted to the Financial and Office Services Office.

Revised 11/13/07